Deferred Standing (Final Exams and Assignments)

What is deferred standing?

Deferred standing may be granted to undergraduate students who are unable to write their final examination at the scheduled time or to submit their outstanding course work on the last day of classes. In order to apply for deferred standing, students must complete the Final Exam/Assignment Deferred Standing Agreement Form and reach an agreement directly with the course director for an alternate final examination date or for an extension to the course work deadline.

The Final Exam/Assignment Deferred Standing Agreement form sets an alternate date for writing a final examination or submitting outstanding course work before the Faculty deadlines. It does not permit rewriting a final examination to improve a final grade.

Note: When students do not or cannot write a mid-term examination (not held during the formal examination period), alternate arrangements to write the mid-term examination should be made within the duration of the course by the course director and individual student at the discretion of the course director. The Deferred Standing Agreement is not needed.

What about religious accommodations for a final exam?

If you cannot write a formally-scheduled final examination on its scheduled date because of religious commitment, then refer to the Religious Observance Policy and Accommodation Guidelines.

How can I request deferred standing?

You must formally request deferred standing. You will approach your course director with the printed Final Exam/Assignment Deferred Standing Agreement form to discuss the possibility of setting an alternate date for writing the final examination or submitting your outstanding course work. You must also supply all relevant supporting documentation outlined on the form. Photocopies of supporting documentation are acceptable as long as the course director is able to view the original documents.

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  1. Print and take the Final Exam/Assignment Deferred Standing Agreement (DSA) form . Give the DSA form and its supporting documents directly to the course director (or the course director's designate) to request deferred standing.

  2. Get the course director's approval and signature within one week of following a missed examination or within one week of the last day to submit course work, according to what you are asking to defer
  3. Your course director may ask you to provide accompanying documentation to support your request. If you are requesting Deferred Standing due to a health issue, you should complete and submit an Attending Physician's Statement form along with your request.

  4. Submit the completed original DSA form and supporting documentation to the academic department/school/unit offering the course. Ask the staff to date-stamp this submission.
  5. Keep a copy of the completed DSA form and supporting documentation. Ideally, you should also get this copy date-stamped by staff in the academic department/school/unit offering the course.
  6. Meet the deferral deadline agreed upon by you and the course director. This deadline will be affected by the Faculty deadlines for grade submission.
  7. Confirm the date, time and location of the deferred examination at the relevant academic school/department/unit offering the course. Attend the examination.

Once I have the form signed by my course director, where do I submit it?

Students must submit the approved/signed Final Exam/Assignment Deferred Standing Agreement form and the relevant documentation to the academic school/department/unit offering the course for processing. Prior to submission, students should make a photocopy of the approved/signed form and supporting documentation for their own records and have the academic department/school/unit staff date-stamp their copy. Students are responsible for maintaining a copy for their records.

What happens if the course director does not agree to grant me deferred standing for my final exam or outstanding course work?

If a course director does not agree to consider requests for deferred standing, students may petition for deferred standing through their home Faculty.

Note: Petitions for deferred standing may not be successful.

What are the Final Exam/Assignment Deferred Standing Agreement form submission deadlines?

Senate policy states: "normally, requests for deferred standing must be communicated within one week following a missed examination or the last day to submit course work". The period during which the University is officially closed for December holidays and statutory holidays is not counted in the determination of deadline days.

What happens if I miss the submission deadline?

If you miss the deadline for submitting a completed Final Exam/Assignment Deferred Standing Agreement form, you may petition for deferred standing through your home Faculty.

Note: Petitions for deferred standing may not be successful.


If the course director (or designate) agrees to sign your DSA form:

You will write the final examination on and/or submit the outstanding course work by the date(s) determined by the course director.

If the course director (or designate) does not agree to sign your DSA form:

You can submit a formal petition for deferred standing to your home Faculty.

If you submit an academic petition for deferred standing:

The course director must complete the Course Performance Summary (CPS) form for student petitions.

You must:

  • Get the petition form from your home Faculty.
  • Complete the petition form as specified.
  • Submit the CPS to the course director.
  • Pick up the completed CPS from the course director and submit the completed CPS form along with your petition to your home Faculty.

When will I need to complete the deferred exam / course work?

Each academic term has specific deadlines to submit deferred final grades to the Registrar’s Office. The Final Exam/Assignment Deferred Standing Agreement form asks the course director to specify the date on which the deferred examination must be written or by which the outstanding course work must be submitted. These deferral dates must give enough time for the submitted work to be graded and a final course grade to be calculated and submitted to the Registrar's Office.

The submission deadlines below are firm, and reflect the absolute deadline for academic departments/schools/units to submit deferred final grades to the Registrar’s Office.

Deadlines to Submit Revised Final Grades to the Registrar's Office
Faculty Fall Courses Winter and Full Year Courses Summer Courses
Faculty of Education
(non-practicum courses)
April 1 August 1 First term - September 1
Second term - October 1
Faculty of Education
(practicum courses)
At the discretion of the course director At the discretion of the course director At the discretion of the course director
Faculty of Environmental Studies April 1 August 1 First term: September 1
Second term: October 1
School of the Arts, Media, Performance & Design April 1 August 1 First term: September 1
Second term: October 1
Glendon College April 1 August 1 First term: September 1
Second term: October 1
Faculty of Graduate Studies Consult with the Graduate Program Office or Office of the Dean Consult with the Graduate Program Office or Office of the Dean Consult with the Graduate Program Office or Office of the Dean
Faculty of Health April 1 August 1 First term: September 1
Second term: October 1
Lassonde School of Engineering April 1 August 1 October 30
Faculty of Liberal Arts & Professional Studies April 1 August 1 First term: September 1
Second term: October 1
Osgoode Hall Law School Consult with the assistant dean of Student Services Consult with the assistant dean of Student Services N/A
Schulich School of Business Consult with the associate director of undergraduate programs in Schulich Student Services and International Relations Consult with the associate director of undergraduate programs in Schulich Student Services and International Relations Consult with the associate director of undergraduate programs in Schulich Student Services and International Relations
Faculty of Science April 1 August 1 October 30

What if I am unable to write the deferred exam and/or submit the deferred term work?

If you are unable to write your deferred final examination and/or complete the outstanding course work by the deadline specified by the course director on the approved Final Exam/Assignments Deferred Standing Agreement form, then you can submit a petition for an extension of deferred standing to your home Faculty. You must do so immediately. Petitions are also subject to your home Faculty's submission deadline.